5000 Broadway Productions - Arts Administrative Associate

Company Information

5000 Broadway Productions
United States
New York, NY

Contact Information

Luna Sofia Ruiz , Maxwell '21
luna@linmanuel.com

Job Details

Job title: Arts Administrative Associate

Date posted: June 24, 2025
Posting expires: July 21, 2025

The 5000 BROADWAY PRODUCTIONS team is seeking a full-time Arts Administrative Associate for a two-year term beginning Fall 2025. This is a dynamic, hands-on opportunity for an early-career arts administrator who is passionate about equity, cultural work, and supporting the next generation of artists. The Associate will play a key role in the implementation of the Miranda Family Fellowship
Program, the only program we run in-house.

This role will serve as a key player in supporting the program’s day-to-day operations, with ongoing
mentorship from program leadership to support effective coordination of systems, events, and
communications. It’s ideal for someone who finds fulfillment in creating and maintaining structure
within a fluid, creative environment and is eager to gain real-world experience at the intersection of arts, advocacy, and philanthropy.

This is a full-time, hybrid role. In-office days are typically Mondays and Thursdays, but are subject to
change as needed. The employee will be expected to staff occasional after-hours and weekend activities.

At the conclusion of the Fellowship, the organization will assist in identifying next steps and future
opportunities for successful candidates.

About 5000 BROADWAY PRODUCTIONS, INC.:
Founded by Lin-Manuel Miranda, 5000 BROADWAY PRODUCTIONS is committed to uplifting diverse and underrepresented voices both in front of and behind the camera, in addition to making the world of theater more accessible to the masses. The team produced Miranda’s film directorial debut TICK, TICK…BOOM! for Netflix, which received two Academy Award nominations (Best Actor - Andrew Garfield; Best Editing - Myron Kerstein and Andrew Weisblum) and was named one of AFI’s Top 10 Movies of the year for 2021. Other critically acclaimed projects include the 2021 release of Warner Bros. IN THE HEIGHTS, the multiple Emmy Award-winning filmed production of HAMILTON for Disney+, and the multiple Emmy Award-winning limited series FOSSE/VERDON. 5000 BROADWAY PRODUCTIONS is also engaged in developing and producing music and live stage productions. Under the direction of Lin-Manuel Miranda and Luis A. Miranda Jr., the team also focuses extensively on philanthropic work, concentrating on carefully selected organizations that align with their values. They award grants and do outreach and fundraising for underrepresented artists and arts organizations, often in Lin-Manuel’s hometown neighborhood of Washington Heights in New York City, but also throughout the United States mainland and Puerto Rico. Various other efforts have included relief for Puerto Rico after Hurricane Maria, Covid-19 community relief, progressive political causes, and the Miranda Family Fellowship, a program that supports emerging, underrepresented artists and arts administrators who lack access to the “traditional” entry points to the entertainment industry through scholarships, professional training, and mentorship opportunities.

Core Responsibilities:

Program Administration & Project Management
● Support the implementation of Fellowship curriculum, including communications, attendance
tracking, and staffing.
● Field and respond to general inquiries; route messages and manage scheduling as appropriate.
● Administer paperwork, agreements, and logistics for artist programming and guest speakers.
● Coordinate internal processes such as feedback collection, meeting follow-ups, database
maintenance, and artist opportunities.
● May manage and implement special projects, as assigned.

Events & Artist Initiatives
● Support planning and execution of events, including outreach, scheduling, and on-the-ground
support.
● Act as the primary point of contact for external partners, artists, and vendors.
● Serve an ambassadorial role with Miranda Family Fellows, partner organizations, and external
stakeholders, projecting a tone and image consistent with the organization’s values.
● Manage digital infrastructure and communicate relevant artist opportunities and resources.
● Help administer ad-hoc artist initiatives, such as microgrants, artist placements, or presentation
opportunities.

Mentorship & Professional Development
The selected candidate will receive consistent, personalized mentorship in the following areas:
● Program Design & Leadership: Learn how to design impactful programming in collaboration
with the communities you serve.
● Communications: Develop the ability to communicate clearly and effectively across different
stakeholder groups, and build on your public speaking and presenting skills.
● Creative Strategy: Gain insight into how to translate creative ideas into public-facing programs
and experiences.
● Project Management: Strengthen your ability to see initiatives through from start to finish.

By the end of your tenure, you will have gained a deep understanding of artist-centered philanthropy, built relationships across the national arts ecosystem, and developed a strong understanding of program design, artist support, and administration.

Who You Are:
● You can work independently and collaboratively.
● You enjoy organizing, tracking, and completing tasks with care and precision.
● You think proactively and critically – when something’s missing, you figure out what’s needed
and take initiative.
● You’re excited by creative environments and want to support big ideas with strong execution.

Qualifications:
● Minimum Experience: 2-3 years (including college or internships) in a fast-paced environment
coordinating or managing projects.
● Minimum Education: Associate Degree.
● Language: Proficiency in Spanish (speaking, reading, and writing) strongly preferred.
● Proficiency with Google Workspace and Microsoft Office (especially Outlook) is required.
● Familiarity with the entertainment industry – especially theater, TV, or film – and a clear,
demonstrated interest in supporting artists.
● Strong analytic and critical thinking skills.
● Project management experience, including strong organizational skills, ability to prioritize, meet
deadlines, and coordinate across teams.
● Comfort with (or, dare we say, enjoyment of!) ambiguity, iteration, and evolving program
structures.
● Collaborative mindset and belief that “no job is too small” – we are an “all hands on deck” team!

Compensation:
Salary of $64,350 per year and benefits package, including excellent health benefits, PTO, sick time and holiday off.

Applications will be accepted until July 21, 2025 at 5pm EST.

Please follow these instructions:
1) Send cover letter (1 page or shorter) and resume in a single PDF document.
2) The file name should be “Last name, First Name”
3) Email mirandafamilyfellows@gmail.com with the PDF as attachment, subject line “Associate
Submission: Last Name, First Name”

Application link: https://www.linkedin.com/posts/lsruiz_job-description-arts-administrative-associate-activity-7343327233672957952-4P7h?utm_source=share&utm_medium=member_desktop&rcm=ACoAACb-ky4B8gsKr_PxFMcaLQGRg4B1oRrpZck

Apply for this Position