Impel AI - Payroll and Expense Administrator
Company Information
Impel AI
United States
Syracuse, NY
Contact Information
Rachel Wisely Slate
rwisely@impel.ai
Job Details
Job title: Payroll and Expense Administrator
Date posted: August 06, 2025
Posting expires: August 31, 2025
Impel is seeking a detail-oriented and analytical Payroll and Expense Administrator to join our payroll team. This role will support payroll processing, compliance, and reporting, ensuring accurate and timely payroll for employees. The ideal candidate will have strong Excel skills to analyze payroll data, track trends, and support process improvements.
Payroll Operations & Processing
Process bi-weekly USA and Canadian payroll accurately and timely, ensuring compliance with company policies and regulations.
Review and validate payroll data, including hours worked, deductions, and tax withholdings.
Investigate and resolve payroll discrepancies, working closely with employees and management.
Process and input payroll data, including new hires, terminations, and employee changes.
Assist in processing off-cycle payments, bonuses, and special payroll requests.
Act as a backup for international payroll processing, providing support as needed.
Payroll Compliance & Reporting
Maintain accurate payroll records and ensure proper documentation for audits.
Support payroll tax reporting and compliance with federal, state, and local regulations.
Reconcile payroll reports and ensure proper general ledger entries.
Assist with year-end payroll activities, including W-2 and tax reconciliation.
Assist with Payroll related audits.
Perform end-of-month Benefit GL uploads to ensure accurate accounting for benefit-related deductions and contributions.
Maintain and update payroll records to ensure accuracy and compliance with company policies and regulations.
Data Analysis & Collaboration
Utilize pivot tables, VLOOKUPs, and formulas to analyze large payroll data sets.
Collaborate with HR and Finance teams to ensure payroll accuracy and compliance.
Administrative Responsibilities and Expense Reporting
Manage the company’s travel program, including establishing users, reviewing expenses, monthly reporting, and reconciling weekly statements.
Perform additional duties and projects assigned.
This position also includes administrative responsibilities such as organizing files, maintaining records, preparing reports, and performing general office duties as needed to support the team and ensure smooth day-to-day operations.
Requirements:
Bachelor’s degree in Business or Accounting
Experience with ADP.
2-3 Plus years of recent payroll experiences that includes multistate processing, reconciliation and reporting (preferred)
Knowledge of ADP Workforce Manger Time is a plus.
Excellent communication and interpersonal skills
Detail oriented and highly organized
Skilled in time management and the ability to prioritize tasks
Excellent critical thinking skills
Proficiency in MS Excel and Google Suite
Application link: https://recruiting.adp.com/srccsh/public/RTI.home?r=5001135777606&c=2201539&d=ExternalCareerSite&_dissimuloSSO=LnUEFuUJh2g:vpQysISfpiVw91VnbCh6TbXUDNk
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