CNY Works, Inc. - Accounting Associate

Company Information

CNY Works, Inc.
United States
Syracuse, New York

Contact Information

Sheryl Bowman , Whitman class of 1994
sbowman@cnyworks.com
315-477-6960

Job Details

Job title: Accounting Associate

Date posted: June 11, 2025
Posting expires: June 30, 2025

POSITION OVERVIEW:
The Accounting Associate is a full-time, on-site role supporting the CFO and financial mission of the Agency by being a member of the CNY Works finance department cross-functional team whose primary role is to perform a variety of accounting and financial tasks. The Accounting Associate will perform complex clerical, bookkeeping, and accounting assignments and prepare financial statements and reports using accounting software.

POSITION ESSENTIAL FUNCTIONS:
• Reconcile Prepaid Expenses General Ledger (GL) Account monthly
• Perform daily bank reconciliation
• Monitor and ensure staff adherence to record retention policies in relation to financial records
• Create Service Contract Workbook emails
• Process checks weekly and ensure they are complete for CFO review
• Perform quality assurance on Incumbent Worker Training (IWT) and On the Job Training (OJT) accounts
• Review and authorize invoices entered into the MIP system for accuracy and validity
• Transfer hours worked from staff monthly time allocation sheets into MIP and other reports as necessary
• Prepare and execute NYSDOL monthly shared costs billing
• Review monthly purchase order report
• Prepare monthly accruals
• Act as backup when needed to perform payroll journal entries
• Perform regular rent adjusting journal entry after distribution codes are generated
• Prepare monthly account receivable invoice for NYSDOL and community partners
• Prepare bank deposits for CFO, take to bank as needed in CFO absence
• Obtain One Stop System Operator quarterly reports and invoices, process invoices, and ensure accurate and timely payment is made
• Prepare and review all program financial reports with program staff
• Assist CFO with WIOA monthly financial report
• Prepare quarterly NYSDOL common area charge (CAM)
• Ensure inventory is accurate and tracked accordingly for annual audits
• Assist with Program Reports
• Prepare, review, and distribute all annual 1099 forms
• Maintain active accounts with System for Financial Support (SFS) and System for Award Management (SAM)
• Oversee the purchase of equipment, materials, supplies and/or services that are subject to the Agency’s procurement process
• Assist CFO with CHAR500
• Collaborate with CFO and assist in preparing the Agency’s annual budget
• Collaborate with CFO and assist as needed with all financial audits
• Monitor MIP for Training Updates and advise CFO and team accordingly
• Other duties as assigned

QUALIFICATION STANDARDS:
A bachelor’s degree in accounting or related field is preferred. An associate’s degree in accounting with a minimum of three to five years of experience will be considered. Non-profit accounting experience and grant allocation accounting knowledge is a plus.

Attention to detail, time management, and impeccable organizational skills are critical attributes, including a high level of written and oral communication skills.

CNY Works is an Equal Opportunity Employer

Application link: http://www.cnyworks.com

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