New York Genealogical and Biographical Society - Coordinator Digitize New York
Company Information
New York Genealogical and Biographical Society
United States
New York
Contact Information
Mitchell Toolan
adminaccounts@nygbs.org
2127558532
Job Details
Job title: Coordinator Digitize New York
Date posted: June 04, 2025
Posting expires: June 30, 2025
The New York Genealogical and Biographical Society (NYG&B) seeks a dedicated and proactive coordinator to support Digitize New York’s statewide growth and operations. Based out of Syracuse, this full-time position offers an exciting opportunity for a detail-oriented project coordinator passionate about historic preservation and digital content.
About the NYG&B
Founded in 1869, the NYG&B is the oldest and largest genealogical organization in the state of New York and actively works to preserve, record, and share the stories of New York families. The NYG&B serves thousands of members across the United States through its website, newyorkfamilyhistory.org, publications, and programs. Digitize New York is a key initiative of the NYG&B and includes three digitization centers across the state: New York City (opened 2022), Syracuse (opened 2024), and Buffalo (opened 2025).
Position Overview
This multifaceted role involves:
Identifying and acquiring new Digitize New York projects from around the state
Stewarding relationships with prospective and existing Digitize New York partner organizations
Developing and overseeing plans for contracted Digitize New York projects
Overseeing digitization workflows and output in the Syracuse Digitization Center, including volunteer trainings and center operations
This hybrid, full-time position requires the physical presence of the Coordinator in Syracuse at least two days each week.
Key Responsibilities
Project Development and Outreach
Research and identify organizations and individuals with materials suitable for Digitize New York
Develop Digitize New York’s project plans, establishing scope, preparing contracts, and monitoring digitization progress
Visit Buffalo’s digitization center monthly for project assessments and in-person meetings with prospects and partners
Build and maintain relationships with prospective and current project partners, including site visits and collection evaluations
Digitization Center Coordination
Oversee day-to-day digitization activities in Syracuse, including document staging, image capture, and enhancement
Train and supervise Syracuse volunteers and interns, ensuring quality and efficiency
Coordinate with regional partners to assess and transport materials
Compile reports and occasionally present updates to partners, donors, and the NYG&B Board of Trustees
Qualifications
Strong relationship-building skills, with a track record of working effectively with institutional partners, vendors, and content providers
Experience cultivating partnerships with libraries, archives, and other cultural institutions to support the acquisition or digitization of historical/genealogical content
Ability to represent the organization in discussions with archives, historical societies, and other stakeholders to secure new digital content and foster long-term partnerships
Proven ability to manage timelines, deliverables, and partner communications for multi-stakeholder projects
Ability to work both independently and collaboratively in a team environment
Excellent problem-solving, communication, and decision-making skills
Proficiency in Microsoft Office and Adobe Acrobat
Experience with Trello or equivalent task management systems
Valid driver’s license and personal vehicle
Experience with Scantheus and LIMB Processing software or equivalent preservation programs (preferred)
Familiarity with NeonCRM, Drupal, and Elastic Search (preferred)
Interest in genealogy and historical preservation (recommended)
Compensation
$55,000–$60,000 annually.
Participation in the NYG&B’s health, dental, vision, and life insurance plans.
Participation in the NYG&B’s 403(b) plan (including a 2% annual salary match).
Two weeks of paid vacation each year, 14 holidays, and 3 personal days.
To apply, submit a resume and cover letter to adminaccounts@nygbs.org. Applications submitted without a cover letter will not be considered.
Application link: https://www.newyorkfamilyhistory.org/coordinator-digitize-new-york
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