Imperium Healthcare Consulting, LLC - Clinical Research Bookkeeper
Company Information
Imperium Healthcare Consulting, LLC
Remote
Syracuse, NY
Contact Information
Job Details
Job title: Clinical Research Bookkeeper
Date posted: November 19, 2025
Posting expires: December 19, 2025
Imperium Healthcare Consulting, LLC is seeking a part-time, detail-oriented, and organized remote bookkeeper to support financial operations of the Clinical Studies Department at Empire Dermatology.
This role primarily focuses on maintaining accurate records for clinical study finances and ensuring smooth financial coordination between Empire Dermatology, study participants, and third parties. It’s a great fit for someone who enjoys independent work, thrives in a detail-heavy environment, and is comfortable coordinating with multiple individuals across the company.
The ideal candidate must have experience in QuickBooks and a strong understanding of accounts payable, accounts receivable, and financial reporting processes, preferably within a medical or research setting.
This is a part-time role, starting at $22 per hour, with flexible hours (24 – 32 per week) and is primarily remote. However, the candidate must be available to work on-site for the first 2–4 weeks of employment at our East Syracuse office. Please note that travel and lodging are not provided, and candidates are responsible for making their own arrangements.
Key Responsibilities
• Confirm and record all research accounts payable and receivable on QuickBooks, ensuring accuracy across the practice, studies department, and third parties.
• Communicate with the Site Investigator/Study Coordinator on all contract inquiries and updates.
• Track all incoming research appointments as they occur, ensuring invoice payments match monthly appointments.
• Ensure all payments have been received on both a monthly and quarterly basis (depending on the contract structure).
• Review and reconcile all payments from study-related contracts and third parties to ensure compliance with contract terms.
• Ensure all study stipend funds are correctly recorded via QuickBooks and disbursed to the appropriate study participants with assistance of the Study Coordinator.
• Ensure all study-related contracts and payments comply with approved protocols and allocated funding.
• Maintain accurate, audit-ready records for all study-related financial transactions and support audits as needed.
• Communicate regularly with Accounting Manager regarding study finances, status, and any discrepancies.
• Support overall accounting department operations and other miscellaneous duties as needed.
Qualifications
• Associate or bachelor’s degree in accounting; or equivalent combination of education and experience in finance or business administration.
• Previous accounting or bookkeeping experience; healthcare or clinical research preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook) and QuickBooks.
• Able to meet deadlines and manage priorities in a fast-paced environment.
• Capable of working independently as well as collaboratively within a team
• Strong analytical skills and exceptional attention to detail.
• Excellent organizational and time-management skills.
• Outstanding verbal and written communication skills.
About Imperium Healthcare Consulting and Empire Dermatology:
Imperium Healthcare Consulting provides comprehensive non-clinical support to Empire Dermatology, including practice management, human resources, accounting, billing, scheduling, front office operations and a full range of administrative services. We ensure seamless day-to-day operations, enabling Empire Dermatology to focus on delivering exceptional patient care. Our team is committed to accuracy, organization, and outstanding service, working behind the scenes to help the practice run efficiently and effectively.
Empire Dermatology is a comprehensive dermatology center with locations in East Syracuse, Camillus, Fulton, Oneida, and North Tonawanda, New York. Our practice focuses on the full spectrum of dermatologic care, including skin cancer treatment and aesthetic procedures. Our mission is to deliver high quality comprehensive products and services to the local and extended community with excellence, compassion, and competence.
Our shared values: Compassion, Accountability, Integrity, Collaboration, Emotional Intelligence and Resilience
Application link: https://www.indeed.com/job/clinical-research-bookkeeper-role-part-time-remote-572588183aa0a0c3
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